Booking a caterer for your event in Charleston isn’t just about food—it’s about making sure your vision actually works on the day. From weddings in historic homes to corporate lunches in the Battery, every detail matters.
In this blog, our Charleston catering team will explore everything you should consider before hiring a catering service.
1. Know Exactly How Many Guests Will Be There
It might sound obvious, but the guest count is the foundation of every significant event. Too few people, and you could end up with leftover food or wasted staff time. Too many and you’ll run out of plates.
- Start with your RSVP list, not your wish list. A rough estimate helps us plan portions and staffing.
- Buffet or plated? Charleston weddings with under 75 guests thrive with plated dinners. Big outdoor or corporate events are better suited for buffets and food stations that keep things flowing.
2. Check Your Venue Rules Early
Charleston venues can be quirky. Historic homes, waterfront parks, and loft spaces all have their own rules—and some surprises:
- Kitchen access varies: Some venues only have a warming station, so your caterer has to bring prep-ready food.
- Alcohol policies: A few venues limit what you can serve or require special permits.
- Preferred vendors: Some venues require you to use their caterer, so check before you fall in love with a menu.
Getting these details early saves stress (and money) later.
3. Menu Choices Should Match Your Crowd
You’re not just feeding people—you’re creating an experience. Consider the following:
- Local ingredients shine: Lowcountry shrimp, grits, and seasonal produce always wow guests.
- Dietary needs matter: Vegan, gluten-free, or allergy-friendly options aren’t optional—they’re expected.
- Event style changes the menu: Casual backyard oyster roasts call for different dishes than a formal plantation wedding.
4. Make Sure Service and Staff Are Covered
Food is only part of the picture. Staffing makes or breaks an event.
- How many servers, bartenders, and chefs will be on site?
- Who handles setup, clearing, and cleanup?
- Are they experienced with Charleston’s venues and the local vibe?
A professional, flexible team keeps the day running smoothly so you can actually enjoy it.
5. Be Crystal Clear on Budget
Catering costs can grow fast if you’re not careful. Be sure to ask the following:
- What’s included in the per-person price?
- Are rentals, travel, or service fees extra?
- What deposit schedule is required, and is there a clear cancellation policy?
At Southern Bear Catering, our culinary team lays it all out so you know exactly what you’re getting—and nothing is hidden.
6. Communication Is Everything
A good Charleston caterer listens. A great caterer anticipates issues before you even notice. We’ve worked with dozens of Charleston venues and thousands of guests—so we know what questions to ask and when to adapt.
Trust Southern Bear Catering for Delicious Food and Exceptional Service
Booking a caterer isn’t just signing a contract—it’s planning a seamless experience for you and your guests. In Charleston, the venue, the season, and the local flavors all matter. Start with guest counts, know your venue rules, and choose a caterer who communicates clearly.
With Southern Bear Catering, you get more than food—you get a full-service catering team that knows Charleston inside and out, and will ensure a memorable event. Reach out to start planning your customized menu.
